§1. General points

  1. The 13th Bialystok International Medical Congress for Young Scientists, hereinafter called the 13thBIMC, is a Congress during which students of Medical Universities present their scientific achievements.
  2. The 13thBIMC will be held on the 17-19th of May 2018 at the Educational-Scientific Center, the Faculty of Health Sciences, Medical University of Bialystok,
    Szpitalna St. 37, Bialystok, Poland.
  3. The Organizer of the 13thBIMC is the Organizing Committee composed of the Board of Students’ Scientific Society of the Medical University of Bialystok and members of Committee appointed by the Board.
  4. Students of all years and courses and also PhD students studying medical fields may participate in the 13th
  5. For PhD students a separate session is provided.
  6. During the 13thBIMC the following scientific sessions will be held:
    1. Surgery and Orthopedics
    2. Internal Diseases
    3. Pharmacy
    4. Genetics and Molecular Biology
    5. Gynecology and Obstetrics
    6. Immunology
    7. Interdisciplinary Session
    8. Cardiology
    9. Basic Sciences
    10. Dentistry
    11. Neurology and Neurosurgery
    12. Pediatrics and Neonatology
    13. Case Report
    14. Dentistry
    15. Public Health
    16. PhD Session

*The number of sessions may change depending on the number of submitted papers.

  1. At least 5 papers must be submitted to hold the session. In case of 4 or fewer papers reported, the Organizing Committee will decide to move these papers to another session.
  2. If more than 20 papers will be reported to the session, the Organizing Committee reserves the right to split the session.
  3. English is the official language of the 13th

§2. Terms of papers qualification

  1. To submit an abstract, an on-line application form must be sent by March 18th 2018, until 23:59.
  2. The application form will be available only after registration through the Congress website as an active participant.
  3. One person (active participant) may submit maximum 3 abstracts.
  4. Only students should be listed as authors of the paper. Tutors shall not be listed as authors.
  5. The maximum number of authors per paper is 6.
  6. The abstract cannot contain tables, graphs or drawings.
  7. Abstract should not contain more than 2000 signs not including spacebar signs. The papers with more signs will not be accepted.
  8. The Research paper abstract should consist of 5 parts:
    1. INTRODUCTION
    2. AIM OF THE STUDY
    3. MATERIALS AND METHODS
    4. RESULTS
    5. CONCLUSION
  9. The Case Report Session abstract should consist of 3 parts:
    1. BACKGROUND
    2. CASE REPORT
    3. CONCLUSIONS
  10. The Organizing Committee, together with the Tutor of the Students’ Scientific Society of the Medical University of Bialystok appoints the Qualification Commission, which qualifies the papers submitted to the 13thBIMC.
  11. The authors of the scientific papers will be informed about the acceptance or rejection of the paper through an email, no later than March 30th 2018 until 23:59
  12. Commission’s decision to accept or reject the work is final.
  13. Review papers and non-medical papers will not be accepted

§3. Registration fees

  1. There is only one form of the registration fee payment: a money transfer to a bank account of the Students’ Scientific Society of the Medical University of Bialystok.
  2. In the title of the payment the participant should write “13 BIMC, participant’s Name and Surname”, e.g. “13 BIMC, John Smith”
  3. Each active participant is required to pay the registration fee and submit a proof of payment to e-mail: fees.bimc@gmail.com no later than April 13th 2018, until 23:59
  4. Each passive participant is required to register and submit a proof of payment to e-mail: fees.bimc@gmail.com no later than April 27th 2018, until 23:59.
  5. Participation fee in the 13thBIMC will be charged only once per participant, regardless of the number of submitted papers.
  6. In order to issue a VAT invoice by the Medical University of Bialystok, participant must provide a permission to issue an invoice on his university, title of the payment: 13BIMC. Scan of the permission letter should be sent to vat.bimc@gmail.com. The original letter must be submitted on the first day of the Congress. In case of the absence of the original letter, the invoice won’t be issued.
  7. Resignation from participation in the Congress is possible only through a resignation declaration sent via e-mail.
  8. Refunds will not be provided under any circumstances.

§4. Principles of papers presentation

  1. The only acceptable form of paper presentation is an oral presentation in English.
  2. The authors are obliged to prepare a multimedia presentation in English.
  3. The presentation should be prepared in PowerPoint 97-2003.
  4. The presentation should be sent to the Organizing Committee before or on May 11th 2018, until 23:59.
  5. In special cases (the Organizing Committee decides about situation) it is possible to deliver a presentation to the coordinator of the session, no later than 30 minutes before the start of session.
  6. The paper will be presented by one of the authors.
  7. Presentations will be held according to the timetable set by the Organizing Committee.
  8. The timetable of presentation of papers will be published on the website www.bimc.umb.edu.pl no later than 7 days before the 13thBIMC, i.e. before May 11th, 2018.
  9. The Organizing Committee reserves the right to make changes in the timetable. Registered participants will be informed of any changes on regular basis.
  10. The oral presentation of the Research paper may last no longer than 7 minutes, the discussion no longer than 3 minutes!
  11. The oral presentation of the Case Report may last no longer than 5 minutes,  the discussion no longer than 2 minutes!
  12.  The discussion will be held in English.
  13.  All the authors of the paper (co-authors registered as passive participants) have the right to participate in the discussion.
  14. The person who leads the session has the right to stop the presentation or discussion in case of exceeding allotted time.
  15. The person presenting the paper on the 13thBIMC (active participant) receives a Paper Presentation Certificate (one certificate for one paper) and each passive participant receives a Certificate of Participation.

§5. Principles of papers evaluations

  1. The Organizing Committee together with the tutor of the Students’ Scientific Society of the Medical University of Bialystok will appoint the Jury that evaluates the presented papers.
  2. The papers will be judged by a Jury consisting of acknowledged specialists in the particular field.
  3. The evaluation of the Jury is ultimate and undisputable.
  4. The authors of the best works will be awarded prizes and awards.
  5. The jury chooses from the presented works the best works according to the following rules:
    • three best papers (1st place, 2nd place, 3rd place) and 2 special awards if the number of papers in the session will be more than 20;
    • three best papers (1st place, 2nd place, 3rd place) and 1 special award if the number of papers in the session will be no less than 16 and no more than 20;
    • three best papers (1st place, 2nd place, 3rd place) if the number of papers in this session will be no less than 11 and no more than 15;
    • two best papers (1st place, 2nd place) if the number of papers in this session will be no less than 6 and no more than 10;
    • one best paper (1st place) if  the number of papers in this session will be 5;
    • the PhD session three best papers will be awarded (1st place, 2nd place, 3rd place).
  6. The winners of each session will be announced and awarded during the official Closing Ceremony. The Closing Ceremony will be held on May 19th, 2018 at the Educational-Scientific Center, the Faculty of Health Sciences, Medical University of Bialystok, Szpitalna St. 37, Bialystok, Poland.
  7. The details of the results will not be given over the telephone.
  8. Prizes will not be sent by mail.

§6. Final points

  1. The 13thBIMC Organizing Committee reserves the right to use all pictures taken during the Congress for purposes such as publishing on 13thBIMC website, Facebook fanpage and preparation of promotional materials. Participants of 13thBIMC grant permission to the Organizing Committee to use their image for above mentioned purposes.
  2. The Organizing Committee with the Tutor are to resolve the points of disagreement, not regulated by this Regulation.
  3. The participant of the Congress by submitting an abstract to the 13thBIMC, consents to processing of all data given during the registration of the scientific paper for the purposes of the Congress Organizing Committee tasks, for a preparation of the book of abstracts, publishing the abstracts and results of the competition on the Students’ Scientific Society’s Website and Congress Website.
  4. The application to the 13thBIMC constitutes acceptance of these Regulations.