§1. General points

  1. The 15th Bialystok International Medical Congress for Young Scientists, hereinafter called the 15thBIMC, is a Congress during which students of Medical Universities present their scientific achievements.
  2. The 15thBIMC will be held on the 21st-22nd of May 2021 online with use of PINE Platform (online meeting platform).
  3. The Organizer of the 15thBIMC is the Organizing Committee composed of the Board of Students’ Scientific Society of the Medical University of Bialystok and members of Committee appointed by the Board.
  4. Students of all years and courses and also PhD students studying medical fields may participate in the 15thBIMC.
  5. For PhD students a separate session is provided.
  6. During the 15thBIMC the following scientific sessions will be held:
    1. Cardiology
    2. Public Health
    3. Basic Sciences
    4. Interdisciplinary
    5. Internal Diseases
    6. Surgery and Gynecology
    7. Case Reports
    8. PhD

*The number of sessions may change depending on the number of submitted papers.

  1. At least 5 papers must be submitted to hold the session. In case of 4 or fewer papers reported, the Organizing Committee will decide to move these papers to another session.
  2. If more than 20 papers will be reported to the session, the Organizing Committee reserves the right to split the session.
  3. English is the official language of the 15thBIMC.

§2. Terms of papers qualification

  1. To be an active participant, you must submit your abstract by March 31st 2021, until 23:59. 
  2. To submit your abstract register through clicking on bimc.umb.edu.pl then Participation->Register. There you must register and submit your abstract.
  3. One person (active participant) may submit maximum 2 abstracts.
  4. Only students should be listed as authors of the paper. Tutors shall not be listed as authors.
  5. The person listed as the first author must be presenting author.
  6. The maximum number of authors per paper is 6.
  7. The abstract cannot contain tables, graphs or drawings.
  8. Abstract should not contain more than 2000 signs excluding spacebar signs, title, authors, tutors, name of the university and headings of parts (e.g. CONCLUSIONS). Papers with more signs will not be accepted.
  9. The Research paper abstract should consist of 5 parts:
    1. INTRODUCTION
    2. AIM OF THE STUDY
    3. MATERIALS AND METHODS
    4. RESULTS
    5. CONCLUSION
  10. The Case Report Session abstract should consist of 3 parts:
    1. BACKGROUND
    2. CASE REPORT
    3. CONCLUSIONS
  11. The Organizing Committee, together with the Tutor of the Students’ Scientific Society of the Medical University of Bialystok appoints the Qualification Commission, which qualifies the papers submitted to the 15thBIMC.
  12. The authors of the scientific papers will be informed about the acceptance or rejection of the paper through an email, no later than April 14th 2021.
  13. Commission’s decision to accept or reject the work is final.
  14. Review papers and non-medical papers will not be accepted

§3. Registration fees

  1. There is only one form of the registration fee payment: a money transfer to a bank account of the Students’ Scientific Society of the Medical University of Bialystok.
  2. In the title of the payment the participant should write “15 BIMC, participant’s Name and Surname”, e.g. “15 BIMC, John Smith”
  3. Each participant is required to pay the registration fee and submit a proof of payment to e-mail: fees.bimc@gmail.com no later than April 24th 2021, until 23:59
  4. Resignation from participation in the Congress is possible only through a resignation declaration sent via e-mail.
  5. Refunds will not be provided under any circumstances.

§4. Principles of papers presentation

  1. The only acceptable form of paper presentation is an oral presentation in English.
  2. The authors are obliged to prepare a multimedia presentation in English.
  3. The presentation should be prepared in MS Office PowerPoint.
  4. The presentation would be performed using screen sharing during online oral session (Zoom).
  5. The paper will be presented by the first author.
  6. Presentations will be held according to the timetable set by the Organizing Committee.
  7. The timetable of presentation of papers will be published on the website www.bimc.umb.edu.pl no later than 7 days before the 15thBIMC.
  8. The Organizing Committee reserves the right to make changes in the timetable. Registered participants will be informed of any changes on regular basis.
  9. The oral presentation of the Research paper may last no longer than 7 minutes, the discussion no longer than 3 minutes!
  10. The oral presentation of the Case Report may last no longer than 5 minutes,  the discussion no longer than 2 minutes!
  11.  The discussion will be held in English.
  12.  All the authors of the paper (co-authors registered as passive participants) have the right to participate in the discussion.
  13. The person who leads the session has the right to stop the presentation or discussion in case of exceeding allotted time.
  14. The person presenting the paper on the 15thBIMC (active participant) receives a PDF Presentation Certificate (one certificate for one paper) and each passive participant receives a Certificate of Participation.

§5. Principles of papers evaluations

  1. The Organizing Committee together with the tutor of the Students’ Scientific Society of the Medical University of Bialystok will appoint the Jury that evaluates the presented papers.
  2. The papers will be judged by a Jury consisting of acknowledged specialists in the particular field.
  3. The evaluation of the Jury is ultimate and undisputable.
  4. The authors of the best works will be awarded prizes and awards.
  5. The jury chooses from the presented works the best works according to the following rules:
    • three best papers (1st place, 2nd place, 3rd place) and 2 special awards if the number of papers in the session will be more than 20;
    • three best papers (1st place, 2nd place, 3rd place) and 1 special award if the number of papers in the session will be no less than 16 and no more than 20;
    • three best papers (1st place, 2nd place, 3rd place) if the number of papers in this session will be no less than 10 and no more than 15;
    • two best papers (1st place, 2nd place) if the number of papers in this session will be no less than 6 and no more than 9;
    • one best paper (1st place) if  the number of papers in this session will be 5;
    • the PhD session three best papers will be awarded (1st place, 2nd place, 3rd place).
  6. The winners of each session will be announced online.
  7. The details of the results will not be given over the telephone.
  8. Prizes will not be sent by mail.

§6. Final points

  1. The 15thBIMC Organizing Committee reserves the right to use all pictures taken during the Congress for purposes such as publishing on 15thBIMC website, Facebook fanpage and preparation of promotional materials. Participants of 15thBIMC grant permission to the Organizing Committee to use their image for above mentioned purposes.
  2. The Organizing Committee with the Tutor are to resolve the points of disagreement, not regulated by this Regulation.
  3. The participant of the Congress by submitting an abstract to the 15thBIMC, consents to processing of all data given during the registration of the scientific paper for the purposes of the Congress Organizing Committee tasks, for a preparation of the book of abstracts, publishing the abstracts and results of the competition on the Students’ Scientific Society’s Website and Congress Website.
  4. The application to the 15thBIMC constitutes acceptance of these Regulations.